First, let me define "free"; From the Asana perspective, you are only allowed up to 15 people for free under the same team. What does that mean? Well, you can create as many teams as you want, but you are only allowed up to 15 people per each team. If your job has more than 15 people, you can totally break your functions down into their own teams and still be able to work together.
This is a brief overview of setting up Asana and not an in-depth breakdown of the system. I will get into that in upcoming posts.
Creating a New Project
As you can see in the image above, you can easily sign up and create your very first project. Since we are talking about the web for this post, let's go through this workflow.
I have created this project in what we call a KanBan board. Wait, wait, wait. a What? Well. a KanBan board is just a visual way to represent where tasks are during the course of its life-cycle. As shown above, our life-cycle is To-Do, In-Progress, QA, and Completed. As you add a task to your board, you can place them in the To-Do column waiting for someone to take responsibility for the task and move it to the In-Progress column.
Let's create your first card (Task)
For this example, let's take something like "Update content on the About us page" and show how we can move the task through the life-cycle. As a user tackles the card, they can move it through each stage of the process.
The beauty here is that the conversation surrounding the task itself remains with the task. How many times a single email has spiraled out of control when someone has asked for something and trying to maintain it in some chronological order seems more of the task than the actual task itself.
Overview at a Glance
- Sign up for a free Asana account
- Split your teams up until groups of 15, but if your org is less than 15 you can add everyone into the same group or break out each function into their own team.
- Create your first Project Board. You can either have one overarching board with each "card" representing an actual project or create a project board for each large project.
- Create cards for each task that needs to get done. You can then add sub-tasks to the cards themselves. (We will cover that later).